Jobs & Opportunities

Development Director, Center for Documentary Studies at Duke University
Continuing Education Coordinator, Center for Documentary Studies at Duke University
Exhibitions Intern, Center for Documentary Studies at Duke University

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Development Director
Center for Documentary Studies at Duke University

Position Summary: Under the supervision of the Director of the Center for Documentary Studies, the Development Director is responsible for planning, organizing, and implementing a multifaceted and comprehensive giving program to fund identified CDS priorities. The Development Director sets strategies and manages all development activities for CDS, including individual, foundation, and corporate giving. The Development Director also is a frontline fundraiser who develops and manages a portfolio of major-gift donors. The Development Director works with the Director and senior leadership at CDS to ensure that these activities are coordinated with staff, the board of directors, other supporters of CDS, and Duke University Development. The Development Director supervises two development associates and a development assistant.

Key Duties and Responsibilities:

Based on CDS program and institutional priorities, the Development Director establishes ongoing long- and short-term goals and work plans for a comprehensive fund-raising program. The Development Director strategizes and directs all fundraising activities, including major-gift cultivation and stewardship, individual annual giving, planned giving, membership programs, corporate giving and sponsorships, and foundation and government grants.

This planning and strategy work includes creating a multiyear development plan that increases funding to support the strategic direction of CDS, and monitoring and evaluating all fundraising activities to ensure that fundraising goals are being achieved.

The Development Director serves as main point of contact with University Development, collaborates closely with University colleagues on shared prospects, represents CDS’s development strategies in University-wide settings, and equips University Development gift officers to solicit gifts on CDS’s behalf.

Major Gifts & Annual Giving
Cultivate and maintain relationships with major donors and other key supporters, while continuing to grow an active portfolio of top prospects and major-gift donors.

Manage and oversee an ongoing annual giving program to support a variety of needs, including unrestricted giving for operations. This includes managing the development team to build the prospect/donor list through direct mail, presentations, events, and other means; identifying, cultivating, and soliciting major gifts prospects; and developing and implementing strategies for moving donors up the gifts ladder.

Ensure the successful design and delivery of membership programs to cultivate and steward donors.

Grants
Identify, research, cultivate, and solicit foundation involvement in CDS resource development. Work with other staff to coordinate grant activity with regional and national foundations and government and corporate sources.

Corporate
Help to develop and expand corporate sponsorships for appropriate CDS programs.

Special Events
Help to plan and attend/lead special events, training, and various community events as part of the development program at CDS.

Data Management
Work with the development team to implement and manage information systems and ensure accurate donor data base, campaign systems, research, tracking, segmentation, and other information necessary to support a complex, dynamic fundraising program.

Public Relations & Marketing
Participate in community activities to enhance CDS development efforts. Keep abreast of developments in business, community, and public affairs and apply this knowledge to the success of CDS development activities. Help to develop regional and national partnerships to increase CDS fundraising potential. Work with the CDS communications team to craft messaging and materials for fundraising success.

Education/Training: Work requires communications, analytical, and organizational skills generally acquired through completion of a bachelor’s degree program.

Experience: Work requires a minimum of five years of experience in fundraising, with proven, measurable results; demonstrated administrative, planning, and organizational skills; ability to work with and motivate staff, board of directors, and other supporters; and ability to travel. Major donor experience essential. Direct mail, capital campaign, and grant writing experience preferred. Sensitivity, familiarity, and appreciation of the documentary arts and fundraising in higher education will be a definite plus. Communications or philanthropic marketing experience highly desired.

In addition, the successful candidate will possess the following qualities/attributes:

  • Entrepreneurial abilities to lead, inspire, and support CDS staff and supporters to successfully reach fundraising goals.
  • Demonstrated knowledge and respect for cultural diversity in daily work activities.
  • Good communications, storytelling, and relationship-building skills.
  • Ability to maintain cordial, productive working relationships with other staff while adhering at all times to strict confidentiality of privileged management and donor information.
  • Ability to maintain and enact on-going principles of effective customer relations, treating all prospects and donors, supporters, and community partners with respect, dignity, and honesty.
  • Ability to support and reinforce the CDS mission in daily work activities.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sex, sexual orientation, or veteran status.

TO APPLY:

Two (2) steps are necessary. Please note applications will be reviewed on a rolling basis.

1) Send cover letter, resume, and three references to docstudies@duke.edu (with Development Director in the subject line) or to the mailing address below. (References will not be called without the candidate’s knowledge).

                 Development Director Search
                 Center for Documentary Studies
                 1317 West Pettigrew St
                 Durham, NC 27705

2) Go to the Duke University jobs site https://hr.duke.edu/careers/apply and follow the instructions to submit an application for the following requisition number: 401371078.

DEADLINE: Applications will be accepted and reviewed on a rolling basis until the position is filled.

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Continuing Education Coordinator
Center for Documentary Studies at Duke University

The Continuing Education Coordinator at the Center for Documentary Studies is integrally involved in planning, managing, and evaluating community educational courses, workshops, programs, events, and materials that teach documentary skills and methods in keeping with the CDS mission. These responsibilities include continuing education courses and a certificate program, documentary institutes and workshops, screenings and instructional discussions, and visiting documentary artist and lecture programs tied to community learning. The Continuing Education Coordinator works in collaboration with other CDS programs to offer community educational opportunities that maximize and strengthen CDS resources. Duties involve planning and program management and administrative functions, including fund-raising, budgeting, event coordination, and marketing. The Coordinator reports to the Continuing Education Director, and the Continuing Education program is supervised by the Associate Directors.

Specific responsibilities include work in three major areas:

Continuing Education Instruction

In conjunction with the Continuing Education Director, coordinate every aspect of the delivery of high-quality continuing education programs at CDS, including managing existing programs and assisting with the development of long-term program objectives and plans. These duties include the following:

  • Coordinate the overall continuing education program and the Certificate in Documentary Arts program, including budgeting, equipment planning and purchases, course catalog listings, marketing, and other administrative matters such that program revenues consistently exceed expenses and the program meets its revenue targets annually.
  • Coordinate course offerings in a variety of media, through multi-week classes, shorter workshops, weeklong institutes, and other vehicles for attracting a wide range of students; assist with the growth of distance learning opportunities; and stay abreast of trends in documentary education and offerings from similar arts organizations in order to keep the continuing education program competitive and responsive to market needs and demands.
  • Reach out to potential students through a wide variety of marketing outlets with approved CDS materials, and field inquiries about the continuing education program and meet with prospective students as needed.
  • Meet with current continuing education students as needed to advise students on course selections, development of projects, and connecting with resources at Duke and in the broader community.
  • Assist in the evaluation of continuing education course and workshop offerings, and help to recruit and retain quality instructors in various media, in line with program goals; provide instruction in the classroom, as needed.
  • In conjunction with supervisors, evaluate tuition costs and instructor fees for all program courses, and ensure the smooth management of finances related to these resources.
  • Collect, compile, and schedule accurate course information, instructor bios, prices, dates, and times for the classes offered each term, making sure that deadlines are met and content is presented in an accurate and properly formatted manner to the appropriate parties.
  • Facilitate for instructors the scheduling of courses, classrooms, and technology and equipment (and provide set-up when necessary), including some weeknights and weekends, to maximize the teaching experience, and connect instructors with resources and overall programming at CDS to integrate them into the work of the institution.
  • Assist instructors in the development of web-based instructional resources for students.
  • Implement clearly defined and articulated program policies for instructors and students, including rules for payment, refunds, attendance, cancellation, course completion, and other procedures essential to the successful execution of the program.
  • Assist with the evaluation of continuing education courses and the overall program by visiting class sessions, working with instructors on course design where appropriate, monitoring course evaluations, and soliciting student feedback.
  • Assist with regular communications with course instructors through faculty meetings and other means and encourage coordination among instructors in different mediums and approaches.
  • Assist with the supervision of interns and volunteers and in facilitating instructor and student meetings, in conjunction with courses, institutes, and daily needs of the continuing education program.
  • In coordination with the Continuing Education Director and, where appropriate, other program directors, serve as point person for logistics of housing and travel for guest instructors and artists.
  • Assist with instructor and program evaluations and follow-up assessments, and with devising measure to address and correct any problems that arise.

Registration System and Finances

  • Coordinate the efficient operation of the registration and payment system for continuing education, including troubleshooting user problems, regularly evaluating and revamping tools for tracking and reporting data, inputting new course descriptions each term, and creating new course codes and discount codes, as needed, while ensuring that the public registration site is current and accurate at all times.
  • Keep student records current and correct with regard to course histories, course completions and incompletions, transcripts, and other data pertinent to the student’s educational experience, and provide appropriate documentation when needed by students and others.
  • Process requests for course drops, transfers to other classes, refunds, and credits, and assist with the resolution of any conflicts or disagreements that arise.
  • Track course enrollment and revenues in real time, and coordinate adjustments as necessary to meet revenue targets; reconcile revenue reports at the end of each course session.
  • Coordinate data flow between the registration system and the CDS business office, with attention to changes or challenges within the system and to corrections and improvements necessary to keep financial operations for the program running smoothly.
  • Minimize instances of past-due fees through sound policies and enforcement of those policies, and handle collection of any past-due fees within a timely manner.
  • Coordinate funding from partner organizations, when applicable.
  • Assist with implementation of the payment system for instructors, maximizing efficiency and staying on top of reconciliation, tracking, and processing of payment.
  • Coordinate processing and keep records of invoices to and from vendors and of payments to instructors; track revenues and expenses for all courses, workshops, and institutes; and resolve problem transactions in a timely manner, in conjunction with the CDS business office and in sync with CDS business office policies.

Event Coordination and Outreach

  • Coordinate regular events, such as screenings and other presentations, which support and promote the continuing education program and the overall CDS mission.
  • Plan, coordinate, and facilitate workshops or courses with visiting documentarians, as needed.
  • Work with visiting documentary artists at CDS to develop public programs in conjunction with their work, as needed.
  • Work with CDS staff to develop educational documentary materials for distribution on the web or in print to interested audiences.
  • Work with CDS staff to advertise and market the continuing education program, including the development of printed and online materials.
  • Collect contact information for inquiring students, guest lecturers and presenters, and other visitors and create tracking records for communications purposes.
  • Coordinate a database of current and former continuing education students; implement communication tools to remain in contact with certificate graduates and reinforce connections to CDS.
  • Coordinate an archive system and presentation vehicles for certificate projects.
  • Assist with development and maintenance of relationships with kindred organizations and programs, in order to advance the overall goals of the continuing education program
  • Assist with fundraising for the continuing education program.

Education/Training: Work requires communications, analytical, and organizational skills generally acquired through completion of a bachelor’s degree program. Instructional experience or 1-3 years of experience in a related educational field strongly encouraged.

Experience: A successful candidate must be highly organized and detail oriented; must be able to manage multiple projects simultaneously; and must be a self-starter who is adept at problem solving. Excellent oral and written communication skills are essential, including good interpersonal communication and comfort speaking to groups of people. Successful candidates should be familiar with a range of technology, including databases and web design and should also have experience with audio, photo, and video editing software. A familiarity with and appreciation for the documentary arts and familiarity with navigating a wide range of academic environments online and within a university setting are a plus. In addition, the successful candidate will possess demonstrated knowledge and respect for cultural diversity in daily work activities.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

TO APPLY:

Two (2) steps are necessary. Please note applications will be reviewed on a rolling basis.

1) Send cover letter, resume, and three references to docstudies@duke.edu (with Continuing Education Coordinator in the subject line) or to the mailing address below. (References will not be called without the candidate’s knowledge).

      Continuing Education Coordinator Search
      Center for Documentary Studies
      1317 West Pettigrew St
      Durham, NC 27705

2) Go to the Duke University jobs site https://hr.duke.edu/careers/apply and follow the instructions to submit an application for the following requisition number: 401413467.

DEADLINE: Applications will be accepted and reviewed on a rolling basis until the position is filled. 

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Exhibitions Intern
Center for Documentary Studies at Duke University

The Center for Documentary Studies (CDS) at Duke University is accepting applications for a nine-month exhibitions internship position that will begin in September 2018 and end in May 2019. The intern will gain broad experience in the documentary field, with particular focus on exhibiting the documentary arts. The intern will be based at CDS in Durham, North Carolina, for the 2018-19 academic year.

To qualify, applicants should be recent college graduates (no more than three years out of undergrad or graduate school) who demonstrate excellent communications abilities, pay careful attention to details, balance initiative and drive with congeniality and team play, show creative talent, and exhibit achievement in some aspect of the documentary arts. CDS internships require a commitment of 30 hours per week, and interns receive a monthly stipend of $1,000.

The exhibitions intern is involved in exhibitions management, planning, program development, and outreach. A successful candidate will have experience in any or all of the following: photography and audio production, exhibits management; a keen understanding of documentary work; excellent skills as a communicator and team player; very strong organizational skills; and enthusiasm about working with community, school, and university groups, reaching populations of all ages and backgrounds.

The exhibitions intern, supervised by the Exhibitions Director, assists with in-house exhibition fabrication, installation, maintenance, and take-down; organization and inventory of preparatory materials and exhibits in storage; transfer of materials to special collections archive; public programming for exhibitions; outreach to Duke University, local community, and school groups, including exhibition and other public events awareness; processing submissions and handling return correspondence; communications with artists and curators; and marketing exhibits and CDS as a whole through web, direct mail, and phone communications.

The intern will be expected to participate as a staff colleague in all CDS activities. The Center for Documentary Studies offers an interdisciplinary program in the documentary arts—photography, audio, film/video, narrative writing, and other means of creative expression—that emphasizes active engagement in the world beyond the university campus. Much more than a traditional educational center, CDS encourages experiential learning in diverse environments outside the classroom, with an emphasis on the role of individual artistic expression in advancing broader societal goals. Programs range widely to include university undergraduate courses, popular summer institutes that attract students from across the country, international awards competitions, award-winning book publishing and radio programming, exhibitions of new and established artists in our own galleries, and fieldwork projects in the U.S. and abroad. Learn more about CDS on our website.

To apply to be part of the 2018-19 internship program, send a cover letter, resume, relevant writing sample (no more than 3 pages; excerpts accepted), one letter of recommendation, and a personal statement of goals and intent for the internship to cdsexhibitions@duke.edu. Please send all materials as electronic files with “Internship Applicant (Applicant’s Name) – (Exhibitions)” in the e-mail subject line. Ideally, the recommendation letter should be sent as a PDF directly from the person who is recommending the applicant, with the same information in the e-mail subject line.

DEADLINE: July 11, 2018.